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in a readerShowing selected Slicer items on a worksheet
Even though it is often sufficient to see the slicer on the workbook it can be useful to be able to get a list of the filtered sliceritems in a worksheet cell. If your pivottable is built using a powerpivot model, then you can access this information by using the CUBERANKEDMEMBER worksheet function. If however the slicer was built off of a "normal" pivottable, then you need a bit of VBA code in a User Defined Function (UDF).
The slicer name
In order to retrieve the selected slicer items we need slicer's internal name, both for the CUBERANKEDMEMBER function and for the UDF. This name can be shown in the userinterface by right-clicking the slicer in question and selecting "Slicer settings". The name you are looking for is marked in red in the screenshot below and indicated by "Name to use in formulas":
CUBERANKEDMEMBER (for powerpivot slicers)
The CUBERANKEDMEMBER function returns an array of selected items and hence needs to be into as many (vertical) cells as you expect will be selected in the slicer. See the screenshot below (note the formula has ; as the delimiter, many users need to use the comma instead).
Note, that when less items are selected than the number of cells the function was entered into, the excess cells will show #N/A.
These #N/A's can be hidden with:
=IFERROR(CUBERANKEDMEMBER("PowerPivot Data",Slicer_Name,ROW()-ROW($G$5)),"")
or counted with
=IF(ROW()-ROW($G$5)<=CUBESETCOUNT(CUBESET("PowerPivot Data",Slicer_Name)),CUBERANKEDMEMBER("PowerPivot Data",Slicer_Name,ROW()-ROW($G$5)),"")
The UDF
The code sample below must be placed in a normal module:
Dim oSc As SlicerCache
Dim oSi As SlicerItem
Dim lCt As Long
On Error Resume Next
Application.Volatile
Set oSc = ThisWorkbook.SlicerCaches(SlicerName)
If Not oSc Is Nothing Then
For Each oSi In oSc.SlicerItems
If oSi.Selected Then
GetSelectedSlicerItems = GetSelectedSlicerItems & oSi.Name & ", "
lCt = lCt + 1
End If
Next
If Len(GetSelectedSlicerItems) > 0 Then
If lCt = oSc.SlicerItems.Count Then
GetSelectedSlicerItems = "All Items"
Else
GetSelectedSlicerItems = Left(GetSelectedSlicerItems, Len(GetSelectedSlicerItems) - 2)
End If
Else
GetSelectedSlicerItems = "No items selected"
End If
Else
GetSelectedSlicerItems = "No slicer with name '" & SlicerName & "' was found"
End If
End Function
The function takes the slicername as its argument and returns a text string (comma delimited) containing the selected items. In a worksheet cell the formula would look like this:
=GetSelectedSlicerItems("Slicer_TeamID2")
Conclusion
Well, I hope I got you started with getting your head around how slicers work and how to address them using VBA. I find Slicers a real gem in Excel 2010 and 2013. A great addition to the product!
Comments
Showing last 8 comments of 158 in total (Show All Comments):Comment by: Sai K Revuru (6-3-2019 18:47:57)
Comment by: Jan Karel Pieterse (7-3-2019 10:18:57)
GetPivotData is guaranteed to be (a lot!) more efficient than a UDF which counts selected slicer items.
Comment by: Sai K Revuru (7-3-2019 12:15:28)
Comment by: Cat (18-3-2019 16:47:21)
My question now... I have a lengthy staff list and when the user "de-selects" a staff member, I do not want to display the 87 people _selected_ but only indicated which person is NOT selected.
Is there an easy way to do that? and THANK YOU!!!
cat
Comment by: cat (18-3-2019 16:54:25)
THIS IS AWESOME!!!!
Public Function GetNonSelectedSlicerItems(SlicerName As String) As String
Dim oSc As SlicerCache
Dim oSi As SlicerItem
Dim lCt As Long
On Error Resume Next
Application.Volatile
Set oSc = ThisWorkbook.SlicerCaches(SlicerName)
If Not oSc Is Nothing Then
For Each oSi In oSc.SlicerItems
If oSi.Selected = False Then
GetNonSelectedSlicerItems = GetNonSelectedSlicerItems & oSi.Name & ", "
lCt = lCt + 1
End If
Next
If Len(GetNonSelectedSlicerItems) > 0 Then
If lCt = oSc.SlicerItems.Count Then
GetNonSelectedSlicerItems = "All items omitted"
Else
GetNonSelectedSlicerItems = Left(GetNonSelectedSlicerItems, Len(GetNonSelectedSlicerItems) - 2)
End If
Else
GetNonSelectedSlicerItems = "No items omitted"
End If
Else
GetNonSelectedSlicerItems = "No slicer with name '" & SlicerName & "' was found"
End If
End Function
Comment by: Jun (29-3-2019 03:37:34)
Comment by: Maria (3/31/2015 1:03:16 PM)
deeplink to this comment
How would you modify the vba to display only available items?
For example:
Let's say you have 2 slicers, one CITIES and one SHIP COUNTRY.
If you select "Austria" in SHIP COUNTRY, only a select number of CITIES are now valid as selection in the CITIES slicer.
How do I list those available items?
Thank you.
Maria
Comment by: Jan Karel Pieterse (29-3-2019 14:39:56)
Does this post help?
https://jkp-ads.com/articles/slicers05.asp?AllComments=True#23850
Comment by: Jun (3-4-2019 00:57:51)
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