Mail a row or rows to each person in a range

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Important read this :

The code on this page is only working when you use Outlook as your mail program.
Copy the code in a Standard module of your workbook, if you just started with VBA see this page.
Where do I paste the code that I find on the internet

Check out this Tip page for changing the code on this page.
Tips for changing the code examples

Example 1

Read this :
1) The code is not working if your data is a List(Excel 2003) or Table(Excel 2007-2016)
2) The first row in the range must have Headers
3) Turn off AutoFilter before you use the code
4) Be sure that the sheet with the data is the active worksheet

In your worksheet you must have:

In column A : Names of the students or ?
In column B:H : Information about the student or ?

We filter the range A1:H? for every unique name in the name column (column A in this example). For every unique name we create a new file with only the data of that person and send it to the mail address it find with the VLookup function in the worksheet "Mailinfo".

Important: You must create this worksheet manual and add the names and mail addresses one time. Add a worksheet to your workbook with the name "Mailinfo" with in column A the names and in column B the mail addresses of every possible person in your Name column.

How do I Change filter range and filter column? :
In this example I use the filter range A1:H? (we use all the rows on the sheet)
You can change the filter range and filter column in this two code lines in the macro.

Set FilterRange = Ash.Range("A1:H" & Ash.Rows.Count)
FieldNum = 1 'Filter column = A because the filter range start in A

Tip : For testing I use .Display, change it to .Send if it is working OK.

Sub Send_Row_Or_Rows_Attachment_1()
'Working in 2000-2016
'For Tips see: https://jkp-ads.com/rdb/win/winmail/Outlook/tips.htm
    Dim OutApp As Object
    Dim OutMail As Object
    Dim rng As Range
    Dim Ash As Worksheet
    Dim Cws As Worksheet
    Dim Rcount As Long
    Dim Rnum As Long
    Dim FilterRange As Range
    Dim FieldNum As Integer
    Dim mailAddress As String
    Dim NewWB As Workbook
    Dim TempFilePath As String
    Dim TempFileName As String
    Dim FileExtStr As String
    Dim FileFormatNum As Long

    On Error GoTo cleanup
    Set OutApp = CreateObject("Outlook.Application")

    With Application
        .EnableEvents = False
        .ScreenUpdating = False
    End With

    'Set filter sheet, you can also use Sheets("MySheet")
    Set Ash = ActiveSheet

    'Set filter range and filter column (column with names)
    Set FilterRange = Ash.Range("A1:H" & Ash.Rows.Count)
    FieldNum = 1    'Filter column = A because the filter range start in column A

    'Add a worksheet for the unique list and copy the unique list in A1
    Set Cws = Worksheets.Add
    FilterRange.Columns(FieldNum).AdvancedFilter _
            Action:=xlFilterCopy, _
            CopyToRange:=Cws.Range("A1"), _
            CriteriaRange:="", Unique:=True

    'Count of the unique values + the header cell
    Rcount = Application.WorksheetFunction.CountA(Cws.Columns(1))

    'If there are unique values start the loop
    If Rcount >= 2 Then
        For Rnum = 2 To Rcount

            'Look for the mail address in the MailInfo worksheet
            mailAddress = ""
            On Error Resume Next
            mailAddress = Application.WorksheetFunction. _
                VLookup(Cws.Cells(Rnum, 1).Value, _
                          Worksheets("Mailinfo").Range("A1:B" & _
                                Worksheets("Mailinfo").Rows.Count), 2, False)
            On Error GoTo 0

            If mailAddress <> "" Then

                'Filter the FilterRange on the FieldNum column
                FilterRange.AutoFilter Field:=FieldNum, _
                                       Criteria1:=Cws.Cells(Rnum, 1).Value

                'Copy the visible data in a new workbook
                With Ash.AutoFilter.Range
                    On Error Resume Next
                    Set rng = .SpecialCells(xlCellTypeVisible)
                    On Error GoTo 0
                End With

                Set NewWB = Workbooks.Add(xlWBATWorksheet)

                rng.Copy
                With NewWB.Sheets(1)
                    .Cells(1).PasteSpecial Paste:=8
                    .Cells(1).PasteSpecial Paste:=xlPasteValues
                    .Cells(1).PasteSpecial Paste:=xlPasteFormats
                    .Cells(1).Select
                    Application.CutCopyMode = False
                End With

                'Create a file name
                TempFilePath = Environ$("temp") & "\"
                TempFileName = "Your data of " & Ash.Parent.Name _
                             & " " & Format(Now, "dd-mmm-yy h-mm-ss")

                If Val(Application.Version) < 12 Then
                    'You use Excel 97-2003
                    FileExtStr = ".xls": FileFormatNum = -4143
                Else
                    'You use Excel 2007-2016
                    FileExtStr = ".xlsx": FileFormatNum = 51
                End If

                'Save, Mail, Close and Delete the file
                Set OutMail = OutApp.CreateItem(0)

                With NewWB
                    .SaveAs TempFilePath & TempFileName _
                          & FileExtStr, FileFormat:=FileFormatNum
                    On Error Resume Next
                    With OutMail
                        .To = mailAddress
                        .Subject = "Test mail"
                        .Attachments.Add NewWB.FullName
                        .Body = "Hi there"
                        .Display  'Or use Send
                    End With
                    On Error GoTo 0
                    .Close savechanges:=False
                End With

                Set OutMail = Nothing
                Kill TempFilePath & TempFileName & FileExtStr
            End If

            'Close AutoFilter
            Ash.AutoFilterMode = False

        Next Rnum
    End If

cleanup:
    Set OutApp = Nothing
    Application.DisplayAlerts = False
    Cws.Delete
    Application.DisplayAlerts = True

    With Application
        .EnableEvents = True
        .ScreenUpdating = True
    End With
End Sub

Example 2

In your worksheet you must have:

In column A : Names of the students or ?
In column B : E-mail addresses
In column C:H : Information about the student or ?

Note: Every row must have a mail address in column B

We filter the range A1:H? for every unique mail address in column B.
For every unique mail address we create a new file with only the records with that
mail address and send it to that mail address.

How do I Change filter range and filter column? :
In this example I use the filter range A1:H? (we use all the rows on the sheet)
You can change the filter range and filter column in this two code lines in the macro.

Set FilterRange = Ash.Range("A1:H" & Ash.Rows.Count)
FieldNum = 2 'Filter column = B because the filter range start in A

Tip : For testing I use .Display, change it to .Send if it is working OK.

Sub Send_Row_Or_Rows_Attachment_2()
'Working in 2000-2016
'For Tips see: https://jkp-ads.com/rdb/win/winmail/Outlook/tips.htm
    Dim OutApp As Object
    Dim OutMail As Object
    Dim rng As Range
    Dim Ash As Worksheet
    Dim Cws As Worksheet
    Dim Rcount As Long
    Dim Rnum As Long
    Dim FilterRange As Range
    Dim FieldNum As Integer
    Dim NewWB As Workbook
    Dim TempFilePath As String
    Dim TempFileName As String
    Dim FileExtStr As String
    Dim FileFormatNum As Long

    On Error GoTo cleanup
    Set OutApp = CreateObject("Outlook.Application")

    With Application
        .EnableEvents = False
        .ScreenUpdating = False
    End With

    'Set filter sheet, you can also use Sheets("MySheet")
    Set Ash = ActiveSheet

    'Set filter range and filter column (column with e-mail addresses)
    Set FilterRange = Ash.Range("A1:H" & Ash.Rows.Count)
    FieldNum = 2    'Filter column = B because the filter range start in column A

    'Add a worksheet for the unique list and copy the unique list in A1
    Set Cws = Worksheets.Add
    FilterRange.Columns(FieldNum).AdvancedFilter _
            Action:=xlFilterCopy, _
            CopyToRange:=Cws.Range("A1"), _
            CriteriaRange:="", Unique:=True

    'Count of the unique values + the header cell
    Rcount = Application.WorksheetFunction.CountA(Cws.Columns(1))

    'If there are unique values start the loop
    If Rcount >= 2 Then
        For Rnum = 2 To Rcount

            'If the unique value is a mail addres create a mail
            If Cws.Cells(Rnum, 1).Value Like "?*@?*.?*" Then

                'Filter the FilterRange on the FieldNum column
                FilterRange.AutoFilter Field:=FieldNum, _
                                       Criteria1:=Cws.Cells(Rnum, 1).Value

                'Copy the visible data in a new workbook
                With Ash.AutoFilter.Range
                    On Error Resume Next
                    Set rng = .SpecialCells(xlCellTypeVisible)
                    On Error GoTo 0
                End With

                Set NewWB = Workbooks.Add(xlWBATWorksheet)

                rng.Copy
                With NewWB.Sheets(1)
                    .Cells(1).PasteSpecial Paste:=8
                    .Cells(1).PasteSpecial Paste:=xlPasteValues
                    .Cells(1).PasteSpecial Paste:=xlPasteFormats
                    .Cells(1).Select
                    Application.CutCopyMode = False
                End With

                'Create a file name
                TempFilePath = Environ$("temp") & "\"
                TempFileName = "Your data of " & Ash.Parent.Name _
                             & " " & Format(Now, "dd-mmm-yy h-mm-ss")

                If Val(Application.Version) < 12 Then
                    'You use Excel 97-2003
                    FileExtStr = ".xls": FileFormatNum = -4143
                Else
                    'You use Excel 2007-2016
                    FileExtStr = ".xlsx": FileFormatNum = 51
                End If

                'Save, Mail, Close and Delete the file
                Set OutMail = OutApp.CreateItem(0)

                With NewWB
                    .SaveAs TempFilePath & TempFileName _
                          & FileExtStr, FileFormat:=FileFormatNum
                    On Error Resume Next
                    With OutMail
                        .to = Cws.Cells(Rnum, 1).Value
                        .Subject = "Test mail"
                        .Attachments.Add NewWB.FullName
                        .Body = "Hi there"
                        .Display  'Or use Send
                    End With
                    On Error GoTo 0
                    .Close savechanges:=False
                End With

                Set OutMail = Nothing
                Kill TempFilePath & TempFileName & FileExtStr
            End If

            'Close AutoFilter
            Ash.AutoFilterMode = False

        Next Rnum
    End If

cleanup:
    Set OutApp = Nothing
    Application.DisplayAlerts = False
    Cws.Delete
    Application.DisplayAlerts = True

    With Application
        .EnableEvents = True
        .ScreenUpdating = True
    End With
End Sub

Early Binding

If you want to use the Intellisense help showing you the properties and methods of the objects as you
type you can use Early Binding. Bit faster also when you run your code but you can have problems when you distribute your workbooks. Excel will automatic update the reference number to Outlook when you open your workbook in a higher version of Excel/Outlook but not update it when you open it in a lower version of Excel/Outlook. With Late Binding as I used in the macro examples you not have this problem.

Add a reference to the Microsoft Outlook Library in Excel

1) Go to the VBA editor with the shortcut Alt - F11
2) Click on Tools>References in the Menu bar
3) Place a Checkmark before Microsoft Outlook ? Object Library
Where ? is the Outlook version number

Then replace this three lines in the code

Dim OutApp As Object
Dim OutMail As Object

Set OutMail = OutApp.CreateItem(0)

With this three lines

Dim OutApp As Outlook.Application
Dim OutMail As Outlook.MailItem

Set OutMail = OutApp.CreateItem(olMailItem)

Ron de BruinExcel Automation