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Home > English site > Articles > Pivottable Slicers > Show Selected Items

Showing selected Slicer items on a worksheet

Even though it is often sufficient to see the slicer on the workbook it can be useful to be able to get a list of the filtered sliceritems in a worksheet cell. If your pivottable is built using a powerpivot model, then you can access this information by using the CUBERANKEDMEMBER worksheet function. If however the slicer was built off of a "normal" pivottable, then you need a bit of VBA code in a User Defined Function (UDF).

The slicer name

In order to retrieve the selected slicer items we need slicer's internal name, both for the CUBERANKEDMEMBER function and for the UDF. This name can be shown in the userinterface by right-clicking the slicer in question and selecting "Slicer settings". The name you are looking for is marked in red in the screenshot below and indicated by "Name to use in formulas":

Slicer settings dialog, needed name highlighted in red

CUBERANKEDMEMBER (for powerpivot slicers)

The CUBERANKEDMEMBER function returns an array of selected items and hence needs to be into as many (vertical) cells as you expect will be selected in the slicer. See the screenshot below (note the formula has ; as the delimiter, many users need to use the comma instead).

Using the CUBERANKEDMEMBER function

Note, that when less items are selected than the number of cells the function was entered into, the excess cells will show #N/A.

These #N/A's can be hidden with:

=IFERROR(CUBERANKEDMEMBER("PowerPivot Data",Slicer_Name,ROW()-ROW($G$5)),"")

or counted with

=IF(ROW()-ROW($G$5)<=CUBESETCOUNT(CUBESET("PowerPivot Data",Slicer_Name)),CUBERANKEDMEMBER("PowerPivot Data",Slicer_Name,ROW()-ROW($G$5)),"")

The UDF

The code sample below must be placed in a normal module:

Public Function GetSelectedSlicerItems(SlicerName As String) As String
    Dim oSc As SlicerCache
    Dim oSi As SlicerItem
    Dim lCt As Long
    On Error Resume Next
    Application.Volatile
    Set oSc = ThisWorkbook.SlicerCaches(SlicerName)
    If Not oSc Is Nothing Then
        For Each oSi In oSc.SlicerItems
            If oSi.Selected Then
                GetSelectedSlicerItems = GetSelectedSlicerItems & oSi.Name & ", "
                lCt = lCt + 1
            End If
        Next
        If Len(GetSelectedSlicerItems) > 0 Then
            If lCt = oSc.SlicerItems.Count Then
                GetSelectedSlicerItems = "All Items"
            Else
                GetSelectedSlicerItems = Left(GetSelectedSlicerItems, Len(GetSelectedSlicerItems) - 2)
            End If
        Else
            GetSelectedSlicerItems = "No items selected"
        End If
    Else
        GetSelectedSlicerItems = "No slicer with name '" & SlicerName & "' was found"
    End If
End Function

The function takes the slicername as its argument and returns a text string (comma delimited) containing the selected items. In a worksheet cell the formula would look like this:

=GetSelectedSlicerItems("Slicer_TeamID2")

Conclusion

Well, I hope I got you started with getting your head around how slicers work and how to address them using VBA. I find Slicers a real gem in Excel 2010 and 2013. A great addition to the product!

 


 


Comments

Showing last 8 comments of 73 in total (Show All Comments):

 


Comment by: Mitch Hollberg (2/22/2017 5:59:54 PM)

Fantastic work! Thanks so much for posting this.

 


Comment by: William Linn (2/24/2017 9:28:28 AM)

This code is great, saved me lots of time, Thanks for your efforts.

 


Comment by: Johan Karldén (3/7/2017 4:48:03 PM)

This is a very good script, but what about if you use the data model as source? I can't get it to work with a pivot table created from PowerPivot. How can you fix that?

 


Comment by: Jan Karel Pieterse (3/7/2017 4:52:38 PM)

Hi Johan,

Have a look at this comment:
http://www.jkp-ads.com/Articles/slicers05.asp?AllComments=True#23919

 


Comment by: Ben (3/10/2017 5:28:21 AM)

Script works wonders when selecting a GROWING number of slicer items.

But, if in sequence:
All items are selected, Enable Multi Select, deselect any slicer item

Items with no data then show up in output.

Any idea why this might be happening?

 


Comment by: Jan Karel Pieterse (3/10/2017 11:39:27 AM)

Hi Ben,

Odd, seems to work fine for me. Can you send an example perhaps?

 


Comment by: K1S (3/14/2017 9:11:20 AM)

@Geoff Lilley

Hi Geoff,

re: http://www.jkp-ads.com/Articles/slicers05.asp?AllComments=True#24354

Can you share those modifications please?

Thanks

 


Comment by: Jan Karel Pieterse (3/14/2017 9:50:37 AM)

Hi K1S,

To set expectations: I don't expect Geoff is likely to notice your post as I don't send out any notifications to anyone else than the person who posted a comment.

 


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